City of Cross Plains

City Council Board Minutes

June 8, 2009

Page 248 

This was a special meeting of the Cross Plains City Council.  Members of the council present were Mayor Ray Purvis, Lewis Fortune, Bob Kirkham, Jerry Cassle & Peg Terrell. 

Employees present were Debbie Gosnell and Teresa Kennedy. 

Mayor Purvis called the meeting to order at 5:00 p.m.   

The purpose of the meeting was to discuss the purchase of a drop box for utility payments and to hear presentations for a phone system from House Calls and Windstream.  Windstream contacted City Hall late in the afternoon to advise the office they would not be able to attend the meeting but would come to the council meeting on Tuesday. 

Gosnell presented the council with three possible choices for a drop box.  After discussion of each box and the pros and cons of each one, Lewis Fortune moved to purchase Drop Box 500-IW.  Bob Kirkham seconded and motion carried.  

John Lambert, House Calls Representative, met with the council to go over the features of the phone system he is presenting.  John discussed the current features of the proposed model as well as the capabilities of upgrading in the future through a power point presentation.  John advised the council that he has been working for the City for several years providing computer service, building city computers and updating software.  He commented that he felt that adding the phone service would integrate nicely in the service he is already providing for the City.  He informed the council that he had the capability of working on the system remotely, however, should the occasion arise where he could not fix the system remotely, he will be available for service repair no later than next day.  His bid is as follows: 

(1) PBX Server with web interface, Operator panel, VOIP ready                                        $1.500.00

Includes customizable Auto-attendant, music-on-hold, up to 50

extensions with voicemail boxes & all transfer to external phones 

(2) Voyager 510 Wireless Headset                                                                                  $   250.00 

(3) Aastra 9133i Desk Phone                                                                                          $   525.00 

(1) Integrate standard cordless phones                                                                           $     85.00 

(4) 600VA APC Battery backups                                                                                     $    300.00 

Installation and Training                                                                                                 $    450.00 

TOTAL                                                                                                                          $ 3,110.00 

The council thanked Mr. Lambert for his presentation and advised him they would be in contact with him with their decision after hearing a proposal from Windstream. 

Peg Terrell moved to adjourn.  Bob Kirkham seconded and motion carried. 



Ray Purvis, Mayor



    Debbie Gosnell, Secretary