City of Cross Plains

City Council Board Minutes

May 12, 2009

 

 

Page 245 

This was a regular meeting of the Cross Plains City Council.  Members of the council present were Mayor Ray Purvis, Audrey Purvis, Bob Kirkham, Jerry Cassle & Peg Terrell. 

Employees present were Debbie Gosnell, Don Gosnell, Teresa Kennedy, Doug Dugger, Stuart Sowell, Jarrod Potter & Amber Thomas. 

Members of the public meeting were Era Lee Hanke, Lewis Fortune, Kerry Mann, Mark Norris, Karen Lenz, John Lambert, & Rick Terrell. 

Mayor Purvis called the meeting to order at 6:30 p.m.   

By general consent the council approved the minutes as read.   

By general consent the council approved the police and judge’s report as presented.

SEE ATTACHMENT.   

Bob Kirkham moved to pay the bills.  Jerry Cassle seconded and motion carried. 

Discussion was held concerning the passage of a resolution entering into a contract with the Callahan County Tax Assessor/Collector for the purpose of assessing and collecting property tax for the City of Cross Plains.  After reading of the contract Peg Terrell moved to enter into the contract with Callahan County.  Bob Kirkham seconded and motion carried. 

Also discussed was a request from AEP to the Public Utility Commission for permission to approve its deployment plan, meaning it seeks a ruling from the Commission that the meters it proposes to deploy meet all the functionality requirements embodied in the Commission’s rule and that the Commission approve a two-step surcharge for AEP’s residential customers pay a $3.25 per month change for four years and then the charge decrease to $2.71 per month for seven additional years.  Their request also states that all customers will pay the infrastructure surcharge whether or not they have received an advanced metering system.  Jerry Cassle moved to pass a resolution authorizing the intervention in AEP’s request through cooperation with a steering committee of cities served by AEP.  Bob Kirkham seconded and motion carried. 

Era Lee Hanke met with the council on behalf of the Economic Development Corporation.  Ms. Hanke reported that the EDC has three proposals that have been approved for funding through the EDC and asked for the Council’s approval.  Hanke reported that the EDC has approve paying ½ of the rent for six months ($225.00 Monthly) for Montgomery Automotive in order to help him get established in his new place of business.  Also approved for funding is Hardwick Nursery in the amount of $2,500 loan and a $2,500.00 grant with the following stipulations. Hardwick’s must remain open year round and at the end of the first year Mr. Hardwick will owe the loan at 3% interest and may pay it out in monthly installments or may pay in one lump sum.  The last proposal was from Pancake’s Home Stitchin’ for a $6,500.00 loan/grant at 60% loan & 40% grant at 3% interest using the Screen Printing Machine as collateral with a three year payout with payments beginning October 1, 2009.  Jerry Cassle moved to approve the proposals as presented.  Bob Kirkham seconded and motion carried. 

Gosnell informed the council that the generator required as backup power for the wastewater treatment plant has been purchased and we are in the process of getting the wiring done.  All aspects should be completed by the June deadline. 

Kerry Mann met with the council on behalf of the Planning and Zoning Commission.  He advised the council that the Commission had the following recommendations for changes to the existing Zoning Ordinance.  He requested that the council make the following changes:  Section 21-1 to change the number of members from seven (7) to six (6) and from restricted to citizens of the City to state “active members of the community.”  At the end of paragraph 21-1 add the sentence, “The commission may go into executive session for discussion, but may not vote while in such state.”  Section 24-1 change from citizens of the city to, “active members of the community.”  Section 24-2, third paragraph insert the word “certified” to the statement “and shall mail certified notices.”  Section 24-3, section b, number 2, insert the word

PAGE 246 

“comprehensive” to the statement “intent and purpose of the comprehensive plan.”  Section 25-5 requested change in the amount of the filing fee from $25.00 to $100.00 for the first one hundred feet and from $10.00 to $25.00 for each additional feet, and to add the following statement to the end of the paragraph, “and said fee is received into the planning and zoning budget.  The last requested change would be that anytime the language “building inspector” or” inspector of buildings” is used to add /Code Enforcement Officer.  Peg Terrell moved to adopt the new wording into the Zoning Ordinance.  Bob Kirkham seconded and motion carried. 

John Lambert with House Calls was present for the meeting to present a proposal for a new phone system. Mr. Lambert went over the many features of the system with the council and stated that the system had a lot of room for growth if needed.  He thanked the council for their time and consideration of his proposal. 

Discussion was held concerning the office hours for City Hall.  It was requested that the City Hall be allowed to remain open during the noon hour to better accommodate the citizens and to close at 4:00 p.m.  Also requested was permission to close at 1:00 p.m. on Friday in and effort to have uninterrupted work time.  Jerry Cassle so moved, Bob Kirkham seconded with Ray Purvis voting for, Peg Terrell and Audrey Purvis voting nay.  Motion carried.  Gosnell is to advertise the new office hours until July 1, 2009 to let the community know of the new office hours. 

Gosnell advised the council that the CP EMS service has approached her about allowing the Police Department to carry a defibrulator in their patrol car due to the fact that at times they are the first responder to an incident.  George Matthews explained that the defibrulator is extremely smart and will not allow a person to be shocked that their heart is working properly or that has already passed.  By general consent the matter was tabled until the next meeting to gather more information. 

Peg Terrell asked Jarrod Potter to update the council on the animal control issue of registering the animals and also having a rabies clinic for the community.  Potter explained that he has talked with the Animal Control Officer at Clyde and they usually have the registration in conjunction with the rabies clinic.  Explaining that when an animal owner brings their animal in to have it vaccinated, they are issued a registration at that time.  An approximate cost on this service is $12.  Potter is to meet with the local vet to set up a date to hold the clinic. 

Bob Kirkham moved to go into executive session at 8:00 p.m.  Audrey Purvis seconded and motion carried. 

PERSONNEL DISCUSSION

 

Jerry Cassle moved to return to open meeting at 8:10 p.m.  Bob Kirkham seconded and motion carried. 

Bob Kirkham moved to accept Mary Jones’ resignation and to hire Barbara Cook to replace her.  Audrey Purvis seconded and motion carried. 

Discussion was held at length concerning the Windstream Telephone Proposal and House Calls proposal.  Jerry Cassle moved purchase the phone system from Windstream and Gosnell to make sure the phones are wireless and headphone capable.  Bob Kirkham seconded and motion carried. 

Audrey Purvis moved to adjourn.  Peg Terrell seconded and motion carried. 

 

                                                                                               

Ray Purvis, Mayor

 

ATTEST:                                                        

    Debbie Gosnell, Secretary